Board portals can be a wonderful way to simplify meetings and they can help directors focus their attention on governance. The best portal to choose from requires careful evaluation. You must ensure that it meets the top criteria, including security as well as collaboration and meeting management.
Getting buy-in for your board portal is essential for a successful implementation. As early as possible, involve people in the board, such as executives, board members, and IT personnel to explain the benefits of a paper-free office and to solve any issues or concerns. Then, schedule small groups to try the website to ensure it is simple to use.
Once implemented, the board portal will reduce time for all users including chairpersons, directors, and company secretaries. They will be able to spend more time organizing, planning and conducting efficient meetings. It also improves the efficiency of decision-making and improve the effectiveness of follow-up activities. It will also help to achieve ESG goals by eliminating paper and reduce carbon footprints.
A good board portal can consolidate documents in a central location, making them easier to browse and accessible. The board portal will allow directors to collaborate and make annotations on documents. This will allow for better preparation of meetings, and also prevents sensitive information from getting lost in email chains. It will also provide an interactive dashboard that shows scheduled meetings as well as other preparatory items, ensuring your board always has the most up-to date information available. It should also have an effective task management system that can keep the track of all tasks assigned to them.